Administrative Assistant
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Provide effective fleet management for company vehicles by scheduling and keeping track of repairs and preventative maintenance
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Communicate with repair shops in scheduling repairs and shuttle vehicles to their proper locations
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Make the most efficient decision regarding repairs to minimize vehicle downtime
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Organize and maintain vehicle files, records, registration and mileage
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Periodically assist HR Manager on various projects, filing and database management
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Answer and transfer incoming phone calls
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Compile and sort documents, invoices and receipts
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Monitor and track company credit card transactions
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Coordinate the set-up of office/staff work station and phones
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Assist & support company President regarding appointments, incoming emails, letters & correspondence
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Occasionally make travel arrangements and compile expense reports
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Check and maintain inventory levels for office and field supplies
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Anticipate needed supplies, place orders and verify receipt
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Support field staff as the liaison for equipment, keys, supplies and PPE
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Source, order and purchase office, field supplies and equipment
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Support Project Manager in daily field staff schedule using MS Excel & Outlook programs
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Organize meetings ensuring managers are well informed of meeting agenda
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Assist office staff in completing reports, filing, correspondence and presentations
Job Summary
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5 years experience working in a supportive role in a busy office environment
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Must have intermediate MS Office experience in Excel, Outlook, WORD and Access
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Able to multi-task to effectively support multi-departmental needs
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Professional phone skills
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A good understanding of scheduling vehicle maintenance is a plus
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Good driving record
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Must be able to pass drug screen test
Job Requirements
Work Environment
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Office environment
To Apply
We are no longer accepting applications for this position.