Administrative Assistant

  • Provide effective fleet management for company vehicles by scheduling and keeping track of repairs and preventative maintenance

  • Communicate with repair shops in scheduling repairs and shuttle vehicles to their proper locations

  • Make the most efficient decision regarding repairs to minimize vehicle downtime

  • Organize and maintain vehicle files, records, registration and mileage

  • Periodically assist HR Manager on various projects, filing and database management

  • Answer and transfer incoming phone calls

  • Compile and sort documents, invoices and receipts

  • Monitor and track company credit card transactions

  • Coordinate the set-up of office/staff work station and phones

  • Assist & support company President regarding appointments, incoming emails, letters & correspondence

  • Occasionally make travel arrangements and compile expense reports

  • Check and maintain inventory levels for office and field supplies

  • Anticipate needed supplies, place orders and verify receipt

  • Support field staff as the liaison for equipment, keys, supplies and PPE

  • Source, order and purchase office, field supplies and equipment

  • Support Project Manager in daily field staff schedule using MS Excel & Outlook programs

  • Organize meetings ensuring managers are well informed of meeting agenda

  • Assist office staff in completing reports, filing, correspondence and presentations

Job Summary

  • 5 years experience working in a supportive role in a busy office environment

  • Must have intermediate MS Office experience in Excel, Outlook, WORD and Access

  • Able to multi-task to effectively support multi-departmental needs

  • Professional phone skills

  • A good understanding of scheduling vehicle maintenance is a plus

  • Good driving record

  • Must be able to pass drug screen test

Job Requirements


Work Environment

  • Office environment

To Apply

Email the following documents to

  • Cover Letter of interest

  • Resume

  • Three references

We are no longer accepting applications for this position.

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